Quotex ERP

ARCHIPELIA
Enterprise resource planning

Archipelia is a Cloud ERP software that meets the needs of Sales Management, Logistics, Production, PIM, Omnichannel Commerce, CRM/Marketing, Accounting and BI . It allows you to manage purchase and sales prices to optimize the margin, to manage stocks efficiently and to respond to customer requests. Archipelia is accompanied by customer service that takes care of the scope from A to Z, with a single contact.

Mobility & accessibility

No IT infrastructure on your site
Accessible from any terminal
Access from a web browser
Permanent availability and optimized for the web

Security

Infrastructure in a highly secure environment
Outsourcing supported by our IT experts
Contractual quality of service guarantee
Encryption during data transfers

Budget smoothed and controlled

No acquisition or expenses related to the installation or maintenance of hardware or software hosting, maintenance, updates and hotline
Usage subscription (load increases, users, modules, etc.)
OPEX logic (linked to operating expenses) more tax-efficient ERP SaaS benefits Archipelia

REQUEST A DEMO

During a 60-minute video, we will take stock of your needs and present our solution.

TRADING

INDUSTRY

OMNCHANNEL COMMERCE

Commercial Management Module

Buy better Store less Sell more with Archipelia

Logistics Module

Optimize your inventory management and productivity of your resources

Inventory management

(storage areas, movements, statistics, management of rapid / initiative / rotating inventories)

also sub-stocks and storage addresses

Reception management

supplier returns, inventories, preparations, packing (multi-level), deliveries, customer returns, manufacturing, manufacturing exits.
Interface for scanning preparations, OF components, production outputs, packaging

Labeling

products received, products manufactured and products in stock

Serial number management and warranty tracking

via the management attributes module

Traceability

by lot number per piece or line included in all flows (from reception to shipping via inventories and manufacturing)

BP and BL management

in mass. Management of delivery storage areas

Mobile application for the warehouse: TCBia (option)

Application for mobile barcode reader terminal in connected and
disconnected
Entering purchase orders
Picking with optimization of the picking path
Validation of preparation vouchers

Production Module

Maintain total control over your production line, even remotely!

Management of the production chain

(workshops, stations, operations, storage, etc.).
Management of manufacturing screens. Configurator

BOM management

(finished and semi-finished multilevels) and the operating range. Revenue management. Management of several variants with a single nomenclature. Management of variations in nomenclatures

Manufacturing management

(processing + assembly) internally. Possibility of managing manufacturing externally (optional configuration)

Production management

with inclusion of labor costs. Management of a production schedule

Manufacturing Management

manufacturing screens, component scan interface, manufacturing output scan interface, post-manufacturing delivery interface.
Partial manufacturing release. Management of OF batches

CBN Calculation

management of replenishment of components and stock of
manufactured items. Ability to set up reports on labor costs and production line performance

Configurator

Accounting module - NF 203 certified

Archipelia™ ERP stands out for the close collaboration between its commercial management and accounting modules. This integration ensures optimal data synchronization and increased efficiency for your business.

Automatic data synchronization:

Automatic creation of auxiliary accounting accounts upon creation of customer/supplier accounts in commercial management.
Automatic generation of general and analytical entries for invoices and supplier credits.
Automatic processing of accounting entries for customer/supplier deposits and discounts.

Direct access to information:

Real-time consultation of outstanding amounts, accounting balance and late payments directly in the customer file.
Access to detailed invoices and credit notes from a customer/supplier's third-party accounting ledger.

Payments and drafts:

Automatic switching of recorded payments to commercial management.
Printing of drafts directly after printing invoices.

Ease of use :

Use of customer/supplier files for payments and reminders (addresses, contacts and IBAN).
Deduction and blocking of supplier payments directly from commercial management.

Management of the chart of accounts

(configuration of the general/auxiliary chart of accounts
and journals, import/export)

General accounting entry

(guided entry, kilometer entry, lettering, tallying,
management of fog entries, synthetic VAT declaration)

Bank reconciliation module

integration of bank statements, reconciliation with accounting entries, editing of the banking situation, manual statement

General accounting consultation and editing

(customer/supplier accounts, line search, general ledger, journals, central journal (global or detailed), balance sheet, aged balance sheet, summary balance sheets, PDF or Excel export)

Analytical accounting consultation and editing

(line search, totals, general ledger, balance, summary income statement, PDF or Excel export). Management of account groupings and corresponding analytical edition

Customer regulations

(extraction of drafts in PDF and accounting, accounting of pending items and printing of slips, extraction of remote transmission files, edition of billing statements)

Customer reminders

(management of batches of preventive/recovery reminders,
telephone/mail reminders, mail settings, sending email or fax)

Factoring management

definition of organizations, client assignments, printing of factoring mail, printing of invoice footnotes, extraction of files to be sent to the organization (new clients and outstanding outstanding amounts transferred)

Supplier regulations

(Edition / sending by email or fax of promissory notes / check letter / transfer order, accounting of bills receivable, extraction of remote transmission files)

PIM module (Product Information Management)

Centralize & publish all information and support for your products, whatever the channel!

Product characteristics

(attributes, multiple descriptions, catalog, associated articles, replacement articles, etc.) and single article base regardless of the channel

Document management

(images, photos, documents, etc.)

Collection management

(documentary article basis, collection launch and monitoring)

Omnichannel publishing

(management of the website tree, price per channel, etc.)

Omnichannel Commerce (Option)

Solution proposed for collection: POSia

Management of mobile, tactile cash registers, in connected and disconnected mode
BtoC (identified or unidentified customer) and BtoB sales management
Integrated promotional engine, loyalty management
Printer communication, TPE…

Solution proposed for e-commerce

Prestashop e-commerce connector
Click and Collect
E-reservation
Creation of a BtoB e-commerce site from the Drupal CMS

CRM & Marketing module

Optimize your commercial strategy with our CRM & Marketing solution

Boost your sales performance with our all-in-one CRM & Marketing solution. Equipped with an intuitive and customizable interface, it allows you to centralize your customer data, manage your marketing campaigns and monitor the activity of your salespeople.

Effective prospecting:

Lead generation: Convert your “suspects” into qualified prospects using qualification and scoring tools.
Targeted marketing campaigns: Create and distribute multi-channel marketing campaigns (email, SMS, mailing, etc.) to reach your prospects at the right time.
Performance monitoring: Measure the impact of your campaigns and optimize your marketing strategy in real time.

Simplified commercial management:

Complete CRM: Centralize all customer information (contacts, interactions, history, etc.) for a 360° vision of your customer relationship.
Opportunity tracking: Manage your sales pipelines and follow the progress of your negotiations in real time.
Tasks and planning: Organize the activity of your salespeople and optimize their efficiency.

Informed decision making:

Advanced Statistics: Access customizable dashboards and reports for in-depth analysis of your business performance.
Customer segmentation: Identify the most profitable customer segments and adapt your marketing strategy accordingly.
Accurate forecasts: Anticipate your sales and optimize your inventory management.

BI & Reporting module

BI & Reporting: Take control of your data

Boost your decision-making with our comprehensive and intuitive BI & Reporting solution. Access key insights and leverage your data to manage your business with precision and efficiency.

Standardized and flexible reporting:

Track Key Metrics: Get pre-built reports for sales, purchases, inventory and more.
Customizable exports: Extract all ERP operating data in CSV format for in-depth analysis.

In-depth analyses:

Precise filters: Refine your searches and target relevant information for a better understanding of your performance.
Multidimensional exploration: Zoom in and out of your data based on multiple criteria for detailed analysis from different angles.
Detailed justification: Access the details of each figure for a detailed understanding of your results.

Tailor-made reporting (option):

Geomarketing: Visualize your data on an interactive map to identify areas with high potential.
Mobility: Access your reports and dashboards wherever you are, from your smartphone or tablet.
Advanced configuration: Create custom reports and adapt them to your specific needs.
Rich exports: Export your charts and analyzes to Excel, PDF, PowerPoint and other formats.